Job Description

Administrative Assistant

We are seeking an Administrative Assistant to manage a variety of important administrative, recruitment, travel, reception, accounting, and docketing tasks. This position reports to the Administrative Manager and works closely with the administration team.

Key Responsibilities

• Recruitment Coordination
• Travel Administration
• Accounts Receivable
• Docket Management
• Reception Support (Backup)

Ideal Knowledge, Skills, and Abilities (KSAs):

Knowledge of:

• Principles and practices of administrative support services administration in the public sector including methods and techniques used in financial administration, personnel administration, purchasing, project management, and contracting.
• Procedures and techniques of budget preparation and accounting and the ability to implement and maintain standard filing and accounting systems.
• Principles and practices of sound business communication; correct English usage, spelling, punctuation, grammar, and composition.

Skills to:

• Organize and maintain office/administrative systems and procedures.
• Understand, interpret, and apply County and department policies, procedures, and technical materials.
• Compose correspondence requiring a high degree of initiative and judgment.
• Define administrative problems and recommend and implement solutions.

Ability to:

• Follow complex oral and written instructions.
• Manage multiple and rapidly changing priorities.
• Work independently and prioritize time and work assignments effectively.
• Implement and maintain standard filing systems.

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Assistant

Minimum Qualifications

Education and Experience:

• Graduation from high school or possession of a G.E.D. equivalent; AND five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
• Possession of an Associate degree or Professional Certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Additional Requirements

• Criminal background check
• Must obtain Criminal Justice Information Services (CJIS) Certification within 30 days of employment

About the Department/Division

The Washington County District Attorney's Office serves one of Oregon's most diverse and fast-growing communities. The office is committed to ensuring public safety, delivering justice with integrity, and supporting victims through fair and timely prosecution of criminal offenses. The DA's Office works closely with local police departments, regional law enforcement partners, county agencies, state courts, community corrections, and statewide criminal justice organizations to strengthen community safety.

Our Commitment to You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference: If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points. Accommodation under the Americans with Disabilities Act: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

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